Forms Are Our Friends

forms checklist

Forms are our friends. Why? Funny You Should Ask…

Deciphering Code

I have known medical doctors who have better handwriting than some church members. All of that handwritten information has to go somewhere. It’s usually entered into a database. Is that an ‘l’ an ‘i’ or a ‘1’?

A System Uncluttered

Forms allow us to gather information without creating another profile in our system. If you have 400 church members, but 800 people registered for an event, you don’t have to create an additional 400 profiles in your system for people who only came to one event. In 1978.

Forced Conversation With Friends and Forced Following God

No longer can you walk up to a sign up list and take a sneak peek to see if your friends are going. First: what has God called you to do? Does God want you to attend that event? Or sign up to bring a casserole? Each and every decision should only be about following Him. So if God’s calling me to do something, it doesn’t matter if my friends are doing it or not. If that’s not enough reason, then (second) talk to your friends. A real, live, in-person, conversation. “Hey, I was thinking about signing up for _________. Did you sign up?” Or “I just signed up for _________. I’d encourage you to do it as well.”

We’re All On The Same Page

In a real life example, I had a social media manager publish a post that an event was ready for registration. However, the event wasn’t on our facilities calendar, it wasn’t listed on the web site, and the person who ran the database thought she had another week to get the sign up form link activated. A form, with specific dates, and information about the event, keeps everyone on the same page.

Everyone Who Needs It, Has Access

Just like keeping everyone on the same page, a form ensures the appropriate people have access. I’ll use our own church (Fairview Baptist Church) as an example. I usually do the weekly printed bulletin. Our Senior Pastor also has access to publish the bulletin. (In a church largely overrun with with PC’s, we use InDesign on Macs.) Earlier this year, I created a church communications & event form so that all ministry leaders could submit communication and event information via this form. The form initially comes to me, but all Pastor staff and deacons have access to it. Frequently, I pass car accidents on the way to work. Accidents happen. Medical emergencies happen. Life happens. Gratefully, I’ve had very few issues that  have impacted my ability to get my job done. But if that ever happens, knowing that our Senior Pastor has access to the information and could potentially take care of the bulletin in my absence, is comforting. If someone simply emails me their information, the only person who has access to that is me. And if I’m ever in a situation where an emergency impacts my ability to check my email, then no one knows that information.

What are your favorite uses for forms? What are some ways you use forms in your software with your church?

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